Privacy Policy & Use of Cookies

Last updated 17th May 2021.

The Wedding Rings Ltd (company number 12643195) (“us”, “our”, “we”, “The Wedding Rings Co.”) are committed to protecting and respecting your privacy.

This privacy policy (the “Policy”) details the types of personal data we may collect and use when you visit and use www.theweddingringscompany.co.uk (the “Website”), as well as how we may use that information.

This Policy details our collection, processing and use of personal data when you use our Website.

When you provide any personal data to us, we have legal obligations towards you in terms of how we use that data. For your convenience, we have divided this Policy into multiple sections:

• Introduction
• What is Personal Data and What Information Do We Collect
• How and Why Do We Use/Share Your Information
• For How Long Do We Keep Your Information
• Security
• Your Rights
• Contact Details
• Our Use of Cookies

It is important that you read this Policy in conjunction with any other privacy notices that we may provide on the Website at or around the time that we collect or process personal data about you (for example, privacy notices that we may display to you at the time that you sign up to our e-mail newsletter and receive updates from us) so that you fully understand how and why we are using that data.

This Policy works in conjunction with other notices including our Website Terms and Conditions and our Cookies Policy and is not intended to override or replace them.

By visiting or otherwise using our Website, you are agreeing to the practices set out in this Policy. If, for any reason, you do not agree to the terms of this Policy, please stop using this Website.

We reserve the right to revise or amend this Policy at any time to reflect changes to our business or changes in the law. If these changes are significant, we will make effort to let users of the Websites know. However, it is the user’s responsibility to check this Policy before each use of the Website. Please refer the top of this Policy to learn the date on which it was last updated.

Please note that our Website is not directed at children under the age of 13 (each a “Child” together “Children”) and we do not deliberately collect personal information about Children. If you believe we have collected personal information about your Child, you may contact us at contact@theweddingringscompany.co.uk and request that we cease processing such information.

Where this Policy refers to ‘personal data’ it is referring to data about you from which you could be identified – for example, your name, your date of birth, your contact details and even your IP address.

By law, all organisations operating in the UK are obliged to process your personal data in certain ways and to ensure that you are given an appropriate amount of information about how they use it. You can also exercise your rights to seek information from those organisations about how they are using and processing your data, as well as to prevent them from processing it unlawfully. For more information about these rights, please see the ‘Your Rights’ section of this Policy.

When you voluntarily provide your personal data to us, for example where you; use the Website to upload or send personal data (by placing an order for our goods, using our live chat service to ask us questions about our products, signing up to our e-mail newsletter, posting a review on our products, taking part in an online survey, entering competitions, or similar activities in which you volunteer data about yourself); contact us by post, telephone, email or SMS; report a problem with a Website; we may collect, store and use the personal data that you disclose to us.

The information we collect from you may include your title, name, address, e-mail address, phone number, financial and credit card information – but will depend on precisely what details you voluntarily provide to us as you use our Website.

We may also collect information about you when you visit the Website through the use of technologies, such as cookies. The following are examples of information we may collect:

• Information about your device.
• Browser or operating system.
• Your IP address.
• Information about links that you click and pages you view on our Website.
• Length of visits to certain pages.
• Subjects you viewed or searched for.
• Page response times.
• Records of download errors and/or broken links.
• Page interaction information (such as details of your scrolling, clicks, and mouse-overs).
• Methods used to browse away from the page.
• The full Uniform Resource Locators (URL) clickstream to, through and from this Website (including date and time).

We use the data described above for multiple different reasons. First, we use it to make sure that the Website works properly and that you are able to receive the full benefit of using it. Second, we use the data to monitor and analyse our online traffic and audience participation across the Website. We undertake both of these activities because we have a genuine interest in doing so.

The information we collect from you may include your title, name, address, e-mail address, phone number, financial and credit card information – but will depend on precisely what details you voluntarily provide to us as you use our Website.

It is important to note that we also use the services of third parties to help us to collect various data about you and the way that you interact with the Website. We do this in order to help us to better understand your interests – both so that we can provide content to you that we think will be of interest to you, and so that we can ensure that you are shown adverts delivered by third parties which are more likely to be of interest to you.

In instances where we use cookies to deliver these types of services, the delivery of those cookies will be subject to your consent and you will be given the opportunity to refuse those cookies prior to them being delivered to your device. Please note that you are also able to delete cookies from your computer at any time.

For details of the cookies that we use on the Website, what those cookies do, and the privacy policies of the third parties which provide them (where relevant) please see our Cookies Policy.

Please note that, while you have the choice to consent to specific individual cookies that, unless specifically set out in our Cookies Policy, we rely on our genuine interests as our condition for processing your personal data on the basis set out in this section (specifically that we have a genuine interest in optimising the Website’s content and making sure that you are served with relevant commercial communications as you use them).

Depending on how and why you provide us with your personal data we may share it in the following ways:

• We may share your personal information with any member of our company group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
• With selected third parties who we subcontract to provide various services and/or aspects of the Website’s functionality, such as where third-party plugins provide functionality such as message boards or image hosting services (see “Service Providers” below).
• With analytics and search engine providers that assist us in the improvement and optimisation of this Website as described above.

We will not share your information with third parties in order for that third party to provide direct marketing communications to you, unless it relates to a specific activity which we are undertaking with a third party (e.g., a competition where a third party is providing the prize) and you have provided your consent for that use. Such activity may have its own terms and conditions relating to the way in which your information may be used, which you will be notified of at the relevant time.

We may also disclose your personal information to third parties in the following events:

• If we were to sell or buy any business or assets, in which case we might disclose your personal information to the prospective seller or buyer of such business or assets as part of that sale.
• If The Wedding Rings Co. or substantially all of its assets are acquired by a third party, in which case personal information held by us about our customers will be one of the transferred assets.
• If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or if we are asked to provide your details to a lawful authority in order to aid in the investigation of crime or disorder.
• And/or in order to enforce or apply our Website’s’ terms of use or terms and conditions; or to protect the rights, property, or safety of our company, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Our service providers provide us with a variety of administrative, statistical, and technical services. We will only provide service providers with the minimum amount of personal data they need to fulfil the services we request, and we stipulate that they protect this information and do not use it for any other purpose. We take these relationships seriously and oblige all of our data processors to sign contracts with us that clearly set out their commitment to respecting individual rights, and their commitments to assisting us to help you exercise your rights as a data subject. The following is a list of our major service providers:

• World Pay Merchant (credit card processor)
• Book the slot
• Ometria
• Mailchimp
• TheChatShop
• Zendesk

Where we provide links to third party websites that are not affiliated with www.theweddingringscompany.co.uk such sites are out of our control and are not covered by this Policy. If you access third party sites using the links provided, the operators of these sites may collect information from you that could be used by them, in accordance with their own privacy policies. Please check these policies before you submit any personal data to those websites.

Depending on how and why you provide us with your personal data we may share it in the following ways:

Where you purchase goods from our Website, we will keep records of that transaction in order to ensure that we are able to properly account for the business that we have done and to ensure that we are able to refer back to those records should you ever contact us in the future about your item. Because of the nature of the goods that we sell, and the guarantees of quality that we give in respect of them, you can expect us to keep those records for up to ten years.

Where you sign up to receive e-mail marketing from us we will retain your e-mail address on file should you ever ‘opt-out’ of receiving e-mails from us. We will retain your e-mail address in this way in order to ensure that we continue to honour and respect that opt-out request.

In some circumstances you can ask us to delete your data: see ‘Your Rights’ below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

The Wedding Rings Co. takes the protection of your information very seriously. We use encryption (SSL) to protect your personal data when appropriate, and all the information provided to us is stored on secure servers once we receive it.

The Wedding Rings Co. may store your personal data on secure servers either on our premises or in secure third-party data centres.

Please note that some of our service providers may be based outside of the European Economic Area (the “EEA”). These service providers may work for us or for one of our suppliers and may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal information, you agree to this transfer, storing or processing. Where we transfer your data to a service provider that is outside of the EEA we seek to ensure that appropriate safeguards are in place to make sure that your personal data is held securely and that your rights as a data subject are upheld.

If you would like more information about how the mechanism by which your personal data is transferred, please contact us directly at contact@theweddingringscompany.co.uk. If we ever give you (or where you have chosen) a password which enables you to access certain parts of this Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

As a data subject you have a number of rights in relation to your personal data. Below, we have described the various rights that you have, as well as how you can exercise them.

You may, at any time, request access to the personal data that we hold which relates to you (you may have heard of this right being described as a “subject access request”).

Please note that this right entitles you to receive a copy of the personal data that we hold about you in order to enable you to check that it is correct and to ensure that we are processing that personal data lawfully. It is not a right that allows you to request personal data about other people, or a right to request specific documents from us that do not relate to your personal data.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a subject access request. You do not have to fill in a specific form to make this kind of request.

You may, at any time, request that we correct personal data that we hold about you which you believe is incorrect or inaccurate. You may also ask us to erase personal data if you do not believe that we need to continue retaining it (you may have heard of this right described as the “right to be forgotten”).

Please note that we may ask you to verify any new data that you provide to us and may take our own steps to check that the new data you have supplied us with is right. Further, we are not always obliged to erase personal data when asked to do so; if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to erase we will tell you what that reason is at the time we respond to your request.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a request to have your personal data rectified or erased and on what basis you are making that request. If you want us to replace inaccurate data with new data, you should tell us what that new data is. You do not have to fill in a specific form to make this kind of request.

Where we process your personal data on the basis of a legitimate interest (see the sections of this Policy which explain how and why we use your information) you are entitled to ask us to stop processing it in that way if you feel that our continuing to do so impacts on your fundamental rights and freedoms or if you feel that those genuine interests are not valid.

The Wedding Rings Co. may process your data on the basis of a legitimate interest in the following ways:

• Optimise the Website content.
• To track which products and services are popular; to monitor the security of our Website.
• Fraud prevention and detection.
• To send you service-related messages, e.g. if our service is temporarily suspended for maintenance we may send you a notice.
• To notify you of amendments to this privacy policy.
• If there is a contractual obligation to provide a correspondent with your personal data

You may also ask us to stop processing your personal data (a) if you dispute the accuracy of that personal data and want us verify that data’s accuracy; (b) where it has been established that our use of the data is unlawful but you do not want us to erase it; (c) where we no longer need to process your personal data (and would otherwise dispose of it) but you wish for us to continue storing it in order to enable you to establish, exercise or defend legal claims.

Please note that if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to stop processing, we will tell you what that reason is, either at the time we first respond to your request or after we have had the opportunity to consider and investigate it.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a request to have us stop processing the relevant aspect of your personal data and describing which of the above conditions you believe is relevant to that request. You do not have to fill in a specific form to make this kind of request.

Where you wish to transfer certain personal data that we hold about you, which is processed by automated means, to a third party you may write to us and ask us to provide it to you in a commonly used machine-readable format (CSV, XML).

Because of the kind of work that we do and the systems that we use, we do not envisage this right being particularly relevant to the majority of individuals with whom we interact. However, if you wish to transfer your data from us to a third party, we are happy to consider such requests.

Where you wish to transfer certain personal data that we hold about you, which is processed by automated means, to a third party you may write to us and ask us to provide it to you in a commonly used machine-readable format (CSV, XML).

Because of the kind of work that we do and the systems that we use, we do not envisage this right being particularly relevant to the majority of individuals with whom we interact. However, if you wish to transfer your data from us to a third party, we are happy to consider such requests.

Where we send you e-mail marketing communications (or other regulated electronic messages) you have the right to opt-out at any time. You can do this by using the ‘unsubscribe’ link that appears in the footer of each communication (or the equivalent mechanism in those communications).

Alternatively, if for any reason you cannot use those links, or if you would prefer to contact us directly – you can unsubscribe by writing to us at contact@theweddingringscompany.co.uk and telling us which communications you would like us to stop sending you. Your Right to object to automated decision making and profiling You have the right to be informed about the existence of any automated decision making and profiling of your personal data, and where appropriate, be provided with meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing that affects you.

When you write to us making a request to exercise your rights, we are entitled to ask you to prove that you are who you say you are. We may ask you to provide copies of relevant ID documents to help us to verify your identity.

It will help us to process your request if you clearly state which right you wish to exercise and, where relevant, why it is that you are exercising it. The clearer and more specific you can be, the faster and more efficiently we can deal with your request. If you do not provide us with sufficient information, then we may delay actioning your request until you have provided us with additional information (and where this is the case we will tell you).

If you have any queries regarding this Policy, if you wish to exercise any of your rights set out above or if you think that the Policy has not been followed, please contact us at:

The Wedding Rings Ltd

19-21 Treasure House, Hatton Garden

London, EC1N 8BA

United Kingdom

Alternatively, you can send us an email at contact@theweddingringscompany.co.uk

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2. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your device if you agree. Cookies contain information that is transferred to your device’s hard drive.
3. When you use our Website, we may be using some or all of the following cookies:
4. 1. Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
5. 2. Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
6. 3. Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
7. 4. Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
8. Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
9. You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. Alternatively, you can visit www.allaboutcookies.org which provides general information about cookies and how you can manage cookies on your computer. Please note that if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

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